HPFT Site Guidelines
last updated: May 10, 2017
HP Fanfic Talk (or HPFT) is a moderated multi-fandom/original fiction archive with a dedicated, responsive staff who monitor stories to ensure the archive remains a safe place for people of all ages, genders, races, and sexual orientations. HPFT has a strong culture for author feedback and reviews, including an active forum with dedicated sections for story help and review requests. We also have frequent reviewing events, along with other fandom-centric activities (including movie nights, fic nights, awards, and inter/intra-house competitions). We encourage all readers to give their favorite authors feedback, even if itís just a couple lines, and we also encourage authors who feel that theyíre not getting enough feedback to check out our forums.
Table of Contents
- General Site Use and Guidelines
- Ratings on HPFT
- Posting Stories
- Reviewing Stories
- Contacting the Staff
General Site Use and Guidelines
- All information in open areas of the archive (including story summaries and reviews) must be rated T or lower.
- Stories must have the appropriate rating and reader advisories attached to them.
- Rude or abusive behavior toward other authors or the staff is not permitted.
- Spamming is not permitted, nor is reviewing your own stories.
- You are not permitted to include direct links in stories or reviews on the archives. You are, however, allowed to mention other fanfiction sites and supplementary material (e.g., tumblr or pinterest), and you may directly link to them on the HPFT forums or in your user bio.
- Use caution in sharing personal information. You are not permitted to share your legal name, phone number, or fine location data in public areas of the archive or forum.
Ratings on HPFT
- A: Stories rated A should contain content appropriate for all readers, including children - i.e., they should require no reader advisories.
- T: Stories rated T should contain content appropriate for teen readers and up. They may include limited swearing, sexual content, violence, and allusions to potentially sensitive material (including eating disorders, self-harm, and abuse) with some restrictions and appropriate reader advisories.
- M: Stories rated M should contain content appropriate for mature readers. They may include significant violence, detailed sexual content, extensive profanity, and references to potentially sensitive material (including eating disorders, self-harm, and abuse) with some restrictions and appropriate reader advisories.
All stories posted on HPFT must first be submitted for approval by a staff member, who will ensure that the chapter contains appropriate advisories and does not contain disallowed material. The validation system is in place to ensure that the HPFT archives remain a safe space for people of all ages, genders, races, and sexual orientations. Please see the guidelines below for further details.
Submitted stories must adhere to the following content guidelines:
- Story Length: All submitted stories must be a minimum of 100 words long, not including authorís notes and summaries.
- Narrative Formats: Submitted stories may be told from first, second, and third person point of views. Allowed narrative formats for submitted stories include traditional narratives; letters; diary entries; newspaper articles; poetry; drabbles; or any combination thereof. If you would like to use a different format to write your story, please check with the staff first.
- Language and Swearing: While we do not require a specific advisory for swear words, which swear words are allowed in a story is dependent on the rating; please see our [Staff Tutorial on Profanity] for a full list. Please see below for details on hate speech and slurs, which are treated differently.
- General Content
- Romantic Relationships - All sexual orientations and gender identities may be depicted at any rating without any advisories. You may use tags to specify sexual orientation and gender identity, but they are purely optional. Adult-minor (i.e., 17 or younger) relationship are allowed only if the minor is at least 16 and the adult is neither older than 22 nor in a position of authority over the minor (e.g., their teacher or their employer). Decisions on whether the adult is in a position of authority over the minor lies with the staff. Relationships that meet this criteria may also be depicted at any rating without any advisory. Please see below for details on sensitive content like arranged marriage, incest, and slavery, which are subject to different restrictions.
- Sexual Content - The level of sexual content allowed in a story is dependent on its rating. Broadly speaking, A-rated stories may include non-detailed accounts of kissing; T-rated stories may include detailed description of above-the-waist activities and non-descriptive mention of sexual acts; and M-rated stories may include detailed description of sex between people aged 16 and older. However, detailed sexual content (i.e., explicit description of below-the-waist activities) should not be the main point of the story, and as such, explicit material can make up no more than 25% of a storyís contents. Please note that while a sexual content advisory should not be added to an A-rated story, it is required for T-rated and M-rated stories which include the relevant content. For more clarification regarding sexual content in stories, see our [Staff Tutorial on Sexual Content]. Please see below for details on sexual assault, which are treated differently.
- Violence - The level of violence allowed in a story is dependent on its rating. Broadly speaking, A-rated stories should include minimal mention of violence and the violence should not be described in detail; T-rated stories may mention fatal violence and torture, as well as detailed description of other violence; and M-rated stories may include detailed description of fatal violence and torture. For more clarification regarding violence in stories, see our [Staff Tutorial on Violence]. Please see below for details on sensitive content like domestic abuse, family violence, sexual assault, and slavery, which are treated differently.
- Sensitive Content: Due to the sensitive nature of some content, the following themes can only be included in T-rated and M-rated stories. They cannot be depicted to or alluded to in A-rated stories. They must also be labeled with the relevant reader advisory; failure to rate and label them appropriately will lead to your story being rejected.
- Arranged Marriage and Forced Marriage - Any reference to or depiction of arranged marriage or forced marriage may only occur in M-rated stories. Arranged marriage does not require a reader advisory. Any reference to or depiction of forced marriage may only occur between characters who are at least 18, and must include the ĎDomestic Abuseí advisory.
- Bestiality - Bestiality is not permitted on the archive under any circumstances.
- Domestic Abuse - Domestic abuse (i.e., abuse within a family, including but not limited to intimate partner abuse, child abuse, and elder abuse) of characters who were at least 16 at the time of the abuse may be mentioned in T-rated stories and directly described in M-rated stories. Any reference to or depiction of child abuse may only occur in M-rated stories, and explicit depiction of pedophilia is not permitted under any circumstances. Abuse and violence cannot be glorified, and stories which explore these themes in a tantalizing way will be rejected. Decisions about whether the theme is glorified or presented in a gratuitous way lie with the staff. Please see our [Staff Tutorial on Domestic Abuse] for further details.
- Eating Disorders, Self-Harm, and Suicide - These themes may be mentioned in T-rated stories and directly described in M-rated stories. However, these themes cannot be glorified, and stories which include extensive description or promotion of the physical acts and effects of self-harm, eating disorders, or the act of suicide may be rejected. Decisions on whether the theme is glorified lie with the staff. Please see our [Staff Tutorial on Eating Disorders], our [Staff Tutorial on Self-Harm], and our [Staff Tutorial on Suicide] for further details.
- Hate Speech and Slurs - Hate speech and slurs may only be used in M-rated stories. While authors are encouraged to explore identity, prejudice, and discrimination, casual use of slurs or blatant hate speech (including, but not limited to, those relating to race, ethnicity, gender, gender identity, sexual orientation, or disability) without that broader picture may lead to a story being rejected. Decisions on whether the story warrants the use of slurs or hate speech lies with the staff. Please review our [Staff Tutorial on Hate Speech] for further details.
- Incest - Incest (defined here as a romantic or sexual relationship between an individual and their parent, child, sibling, aunt/uncle, niece/nephew, first cousin, grandparent, grandchild, great-grandparent, or great-grandchild by blood, adoption, or marriage) is only permitted in a story if the relationship in question explicitly happened in canon. No depiction of pedophilia is permitted under any circumstances, and non-consensual incest cannot be directly depicted, only mentioned.
- Sexual Assault - Sexual assault of characters who were at least 16 at the time of the assault may be mentioned in T-rated stories and directly described in M-rated stories. Reference to sexual assault of children or teens younger than 16 may only occur in M-rated stories, and it may not be depicted under any circumstances. In addition, portrayal of sexual assault or the aftermath may not be romanticized (e.g., falling in love with their attacker) or glorified, and stories which explore these themes in a tantalizing way will be rejected. Decisions about whether the theme is romanticized or glorified or presented in a gratuitous way lie with the staff. Please see our [Staff Tutorial on Sexual Assault] for further details.
- Slavery - Slavery may be depicted in T-rated stories and M-rated stories. However, no sexual relationships between an owner and an enslaved person or formerly enslaved person is permitted on the HPFT archive under any circumstances, and slavery cannot be glorified. Decisions on whether the theme is glorified lie with the staff. Please see our [Staff Tutorial on Slavery] for further details.
- Substance Abuse - Repeated use of common (i.e., alcohol, marijuana, cigarettes, or similar fictional drugs) substances that alter judgment/substantially impact behavior or any use of such substances by minors in a T-rated story requires this advisory. Dependence on those common substances or detailed/repeated use of any other substances (including non-medical use of prescription drugs) in an M-rated story requires this advisory. Depictions cannot be glorified, and stories which include extensive direct depiction of addiction may be rejected. Please see our [Staff Tutorial on Substance Use/Abuse] for further details.
- Endnotes: You may use your endnotes to communicate with your readers, including (but not limited to) providing further information, thanking them for their support, and asking for feedback. However, you cannot use your endnotes to share personal information (including legal name, phone number, or fine location data), to be abusive to either readers or staff members, or to threaten not to update until you receive a certain number of reviews.
- Coauthors and Multiple Accounts: Authors are welcome to write stories together; should they choose to do so, all contributing authors must be included as co-authors. Authors are also permitted to have multiple accounts, but they must inform a staff member by emailing [email@example.com] upon creating each additional account. Regardless of the circumstances, only short excerpts (i.e., 300 words or less) of existing material may be reused in other stories.
- Graphics: Authors are permitted to include up to one graphic in their story summaries (no larger than 700px x 150px) and up to four award graphics (300px x 200px or smaller) in their story notes. Authors are also permitted to include either one picspam (500px x 750px or smaller) OR up to two additional graphics (each 400px x 300px or smaller) in a chapter. Authors may only use graphics that they have made themselves or graphics that they have express permission from the artist to use, and must credit each graphic, even those which they make themselves. Use of an artistís work without their permission or failure to credit an artistís work may lead to consequences including suspension from the site and/or removal of Certified Author status (if applicable).
- Plagiarism and Copyright Violations: Authors are only permitted to publish stories that they have personally contributed to. Submitting a story you have not contributed to or failing to obtain permission from and credit all other authors (if a collaboration) will lead to the story being removed from our archive and may lead to your account being banned.
While authors are allowed to quote and paraphrase non-original material, that material must be clearly cited in your authorís note, and at least 90% of the content in any given chapter must be original material. Characters, quotes, and plots owned by Disney are not permitted under any circumstances. In addition, while historical figures can be used as characters in stories, living people (e.g., J. K. Rowling, Kit Harington, or Barack Obama) cannot. However, they can be mentioned.
The validation process works as follows:
- Submitting chapters: You may only submit two new chapters for review by a staff member at a time. However, you may submit an unlimited number of edits to existing chapters.
- Wait time: Each new chapter must be approved by a staff member before it appears on the archive for public viewing. While the staff will try to keep your wait time short, be aware that staff are volunteers and are sometimes either busy or dealing with a high volume of submissions, and in those situations, approval may take up to a week.
- Rejection: Occasionally, you may find that a chapter you submitted has been rejected. This usually occurs for one of the following reasons:
- The submission violated our content guidelines, as listed above.
- The submission did not include the appropriate rating and/or reader advisories.
- The submission contained significant formatting errors - e.g., text was too small to read.
- The submission included a graphic that was larger than the specified size and/or was not credited.
Chapters will not be rejected on the basis of grammar or subjective assessment of the quality of the story or the authorís writing ability.†The staff will always tell you why your submission was rejected and what you have to do to fix it. If you need further clarification, please check the [Staff Tutorials]. If the relevant tutorials donít answer your question, we encourage you to reach out to the staff for help. You are also entitled to appeal your rejection; for more information on that process, please go to the [Rejections and Appeals] page. If you have the same chapter rejected more than three times for the same reason without making the required changes, your account will be suspended for one week.
- Certified Authors: Authors who have consistently shown that they can follow the archive guidelines may be granted Certified Author status, which allows them to bypass the queue. Not being granted CA status should in no way be taken as a punishment; bumping an author to CA status is a decision based on a wide variety of factors, and it is not one that the staff takes lightly.
Please see the following guidelines around our rules for reviews:
- Rating: All reviews must be rated no higher than T.
- Respect: All reviewers must remain respectful of the author. Constructive criticism is welcome, but flaming and name-calling is not. If you see an abusive review on your own or someone elseís story, please report it to the staff.
- Reviewing your own story: Authors are not permitted to review their own stories, either from their own accounts or anonymously. Any author found to be doing so may face a suspension from the site and/or have their reviewing privileges suspended.
- Multiple reviews per chapter: Reviewers are typically limited to one review per chapter. However, if an author substantially edits or revamps a story such that at least a third of the chapter is new material, reviewers are permitted to leave a new review. Multiple reviews on a chapter that do not meet this requirement will be deleted, and the reviewer will be contacted. Repeated failure to follow this rule may lead to suspension of the memberís review privileges. Should a reviewer and an author choose to have a more extended conversation than the initial review and the authorís response, they are encouraged to do so on our forums.
- Spamming: Members are permitted to leave either a review, a like, or both on a chapter. There is no minimum word count for reviews. However, all reviews must be related to the chapter they are attached to; any reviewer found to be leaving reviews that are unrelated to the story theyíre reviewing (including, but not limited to, requests for reviews, invitations to join unrelated sites, or product advertising) will be contacted and have the offended reviews deleted. They may also face suspension from the site and/or suspension of reviewing privileges.
Contacting the Staff
If you are ever confused about a rule or have any other questions about HPFT, please feel free to contact a staff member in the relevant topic on the forums or at [firstname.lastname@example.org]. We will be happy to help.